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Senior Administration

Date: 08-Jul-2019


Company: Majid Al Futtaim

1. Ensure appropriate execution and compliance with procurement policies and procedures that enforce the required level of internal/external controls.

2. Support the day-to-day activities to initiate, and follow-up on the Suppliers Registration and Pre-qualifications including arranging and participating in sites’ visits across various locations for assessment and evaluation.

3. Support, participate and provide the necessary arrangements for Suppliers’ Audit Visits, Inspection and meetings whenever needed and requested for performance review and expediting.

4. Support the entire procurement processing, starting from identification of Bidders, through the administration of the bidding processes by communicating with all stakeholders including end-users and suppliers/contractors.

5.  Provide support to superior while conducting, analyzing and evaluating proposals by comparing prices, specifications, and delivery dates.

6.  Support superior in gathering data and information to carry-out procurement/contracts negotiation to secure favorable terms and conditions while maximizing value addition through enhanced scope of work, realization of cost savings/optimization and mitigating foreseen commercial risks.

7.   Follow-up on the progress and approval in-line with the respective DOA level, ensuring integrity of all records and documentations to proceed with. 

8.  Support the day-to-day complete Purchase Orders, Framework/Partnership/Blanket Agreements, Call-Offs, addendums, faxes and other related correspondences’ execution, to meet required delivery targets as per the organization’s needs.







9.  Follows - up on the necessary purchase orders / agreements / call-offs approvals.

10. Expedite all commitments issued through Purchase Orders/Agreements/Call-Offs across various regions to ensure it meet the delivery targets and avoid any foreseen delay.

11. Provide and update the superior with the progress status related to the execution of assigned tasks to ensure that the comprehensive procurement/strategic sourcing dashboard has the proper update to all the stakeholders for necessary follow-up and monitoring.

12. Comply and ensure adherence to the delivery of the agreed Procurement Performance Measurements, (i.e. SLA, KPIs, etc.), with all stakeholders.

13. Carry-out independently periodical markets’ information gathering to report to superior on the various markets development related to commodities, purchasing trends, suppliers’ relationship management and performance management.

14. Carry-out and ensure that all procurement processes, where applicable, are efficiently processed through Oracle in order enhance the performance’s delivery.

15. Comply with and maintain appropriate system for maintaining auditable documents, files, and records, for compliance and integrity purposes.

16. Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HR Policies and Procedures at all times.

17. Be the advocate and ambassador of aligning and cascading the MAFP values in the assigned area of responsibility and ensure that it is adhered to and exhibit the same all the time.