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Payroll Specialist

Date: 20-Sep-2022

Location: EG

Company: Majid Al Futtaim

Role Purpose:

 

The Payroll Specialist is responsible for supporting all aspects of the payroll service delivery for respective clients to ensure they are processed in a timely and accurate manner and in accordance with company/client and government policies.

 

Role Details – Key Responsibilities and Accountabilities:

System Operations

    • Lead Process of Creating position ids for pre-hire requisition and any related transaction on Employee Central such as transfer, promotion & data change.
    • Lead Processes of Initiate transfer, promotions, compensation change, change of reporting manager and any data change within the Job Information structure.
    • Approve & prepare employee admin request of NOC, salary transfer & salary certificate.
    • Review & Approve routine updates to employee/job information and system functions, such as rules and workflows.

Payroll Operations

  • Process the monthly payroll in an accurate, compliant and timely manner by following all internal procedures and processes as well as applicable laws and regulations
  • Capture all payroll transactions in the relevant system according to operational requirements
  • Complete payments and reconciliation of bonus payments
  • Calculate payments of termination
  • Support projects related to process improvement and standardization of payroll systems
  • Provide support to internal customers and key stakeholders regarding payroll requests
  • Update payroll reference manual for managers
  • Operate the payroll system and provide inputs on ways to improve it
  • Implement action plans in order to increase productivity, performance and effectiveness of the operations
  • Manage Position Creation Process in Success Factors as Standard Operating Procedure

Policies and Procedures

  • Apply relevant payroll policies and procedures
  • Coordinate with the team to ensure timely processing of all governmental report requests concerning wages and benefits of employees
  • Conduct studies to ensure employee remuneration is within the country’s salary and benefits scale
  • Stay abreast of latest developments in rules and regulations of wages and benefits which might have an impact on business operations
  • Process taxation & social security as per local regulation and ensure rules are as per prevailing law.

Reports and Database

  • Correctly archive all payroll relevant documents
  • Properly maintain and update database in a timely manner
  • Create monthly payroll reports, which includes the pre-process journal and final journal for review, reconciliations and approvals
  • Ensure all payroll information and records are maintained in strict and confidential manner

Human Capital Responsibilities

  • Proactively identify and seek professional development opportunities to improve leadership and technical skills pertaining to the direct line of work
  • Apply and follow GS Human Capital corporate policies and relevant procedures and instructions
  • Provide training and feedback to direct reportees when required

 

Definition of Success

  • Accurate and timely payroll processing
  • Policies are well communicated and implemented throughout the company
  • Budget compliance
  • Timeliness and accuracy of data
  • Compliance with procedural and legislative requirements

Other Context (if applicable):

  • N/A
 

Functional/Technical Competencies

  • A high level of confidentiality
  • Excellent interpersonal and customer facing skills
  • The flexibility and willingness to learn
  • The ability to work accurately, with attention to details
  • Strong interpersonal (verbal and written) communication skills
  • Knowledge of laws and government regulations for country location of work
  • Reliable, responsible, and dependable, and fulfilling obligations
  • Willingness to take on responsibilities and challenges
  • Accept criticism and deal calmly and effectively with high stress situations
  • Establish and maintain personally challenging achievement goals
  • Knowledge of standard Human Capital concepts, practices and procedures including benefits, payroll, recruiting, HC System, etc.
  • Financial acumen with creating, reading and analyzing reports.
  • Strong understanding of HC Information System structure, functions and processes.

Qualification, Experience & Skills:

Minimum experience

  • Minimum 3 years’ experience in Human Capital employee Services & payroll processing experience.
  • Experience in benefits administration and benefits management required
  • Familiarity with business software such as Microsoft Office (Excel) and SAP (Success Factor
  • Experience of managing payroll in Middle East & North Africa and Central Asia region Preferred

 

Minimum Qualifications/education

Bachelor’s Degree or 4 Years Equivalent