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Payroll Specialist

Date: 08-Jun-2021

Location: EG

Company: Majid Al Futtaim

Company: Majid Al Futtaim Global Solutions

Dept: HCDX - Employee Digital Experience

Location: Cairo, Egypt

ROLE DESCRIPTION

Title:

Job Category:

Payroll Specialist

Specialist

Role Holder (if currently filled):

Role archetype

TBA

Individual Contributor

Division/Department

Career Level

GS – Human Capital - HCDX

Entry Level Professional

Reporting to

Location

Sr. HC Operations Manager

Egypt

Managing/Leading (if applicable):

Date of last revision

N/A

March 2021

 

Role Purpose:

 

The Payroll Specialist is responsible for supporting all aspects of the payroll service delivery for respective clients to ensure they are processed in a timely and accurate manner and in accordance with company/client and government policies.

 

Role Details – Key Responsibilities and Accountabilities:

System Operations

    • Lead Process of Creating position ids for pre-hire requisition and any related transaction on Employee Central such as transfer, promotion & data change.
    • Lead Processes of Initiate transfer, promotions, compensation change, change of reporting manager and any data change within the Job Information structure.
    • Approve & prepare employee admin request of NOC, salary transfer & salary certificate.
    • Review & Approve routine updates to employee/job information and system functions, such as rules and workflows.

Payroll Operations

  • Process the monthly payroll in an accurate, compliant, and timely manner by following all internal procedures and processes as well as applicable laws and regulations
  • Capture all payroll transactions in the relevant system according to operational requirements
  • Complete payments and reconciliation of bonus payments
  • Calculate payments of termination
  • Support projects related to process improvement and standardization of payroll systems
  • Provide support to internal customers and key stakeholders regarding payroll requests
  • Update payroll reference manual for managers
  • Operate the payroll system and provide inputs on ways to improve it
  • Implement action plans in order to increase productivity, performance and effectiveness of the operations
  • Manage Position Creation Process in Success Factors as Standard Operating Procedure

Policies and Procedures

  • Apply relevant payroll policies and procedures
  • Coordinate with the team to ensure timely processing of all governmental report requests concerning wages and benefits of employees
  • Conduct studies to ensure employee remuneration is within the country’s salary and benefits scale
  • Stay abreast of latest developments in rules and regulations of wages and benefits which might have an impact on business operations
  • Process taxation & social security as per local regulation and ensure rules are as per prevailing law.

Reports and Database

  • Correctly archive all payroll relevant documents
  • Properly maintain and update database in a timely manner
  • Create monthly payroll reports, which includes the pre-process journal and final journal for review, reconciliations, and approvals
  • Ensure all payroll information and records are maintained in strict and confidential manner

Human Capital Responsibilities

  • Proactively identify and seek professional development opportunities to improve leadership and technical skills pertaining to the direct line of work
  • Apply and follow GS Human Capital corporate policies and relevant procedures and instructions
  • Provide training and feedback to direct reportees when required

 Disclaimer: This role description reflects the general details considered necessary to describe the principal responsibilities of the role identified and shall not be construed as an exhaustive description of all the work requirements inherent to success in the role.

Definition of Success

  • Accurate and timely payroll processing
  • Policies are well communicated and implemented throughout the company
  • Budget compliance
  • Timeliness and accuracy of data
  • Compliance with procedural and legislative requirements

Other Context (if applicable):

  • N/A
 

Functional/Technical Competencies

  • A high level of confidentiality
  • Excellent interpersonal and customer facing skills
  • The flexibility and willingness to learn
  • The ability to work accurately, with attention to details
  • Strong interpersonal (verbal and written) communication skills
  • Knowledge of laws and government regulations for country location of work
  • Reliable, responsible, and dependable, and fulfilling obligations
  • Willingness to take on responsibilities and challenges
  • Accept criticism and deal calmly and effectively with high stress situations
  • Establish and maintain personally challenging achievement goals
  • Knowledge of standard Human Capital concepts, practices and procedures including benefits, payroll, recruiting, HC System, etc.
  • Financial acumen with creating, reading and analyzing reports.
  • Strong understanding of HC Information System structure, functions and processes.

Qualification, Experience & Skills:

Minimum experience

  • Minimum 3 years’ experience in Human Capital employee Services & payroll processing experience.
  • Experience in benefits administration and benefits management required
  • Familiarity with business software such as Microsoft Office (Excel) and SAP (Success Factor
  • Experience of managing payroll in Middle East & North Africa and Central Asia region Preferred

 

Minimum Qualifications/education

Bachelor’s Degree or 4 Years Equivalent

 

 

Signature of Role Holder:

 

Approved By

 

 

 

Head of Division/Department/Sec:

 

Haissam El Ferkh

 

Head of Human Capital:

 

Nathalie Bassil