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Payroll Associate

Date: 22-Nov-2022

Location: EG

Company: Majid Al Futtaim

Role Purpose:

The Payroll Associate will manage the day-to-day operations of the Human Capital Information System related to payroll activities and initiatives associated with employee request and benefits. 

Role Details – Key Responsibilities and Accountabilities:

System Operations
•    Responsible for creating position ids for pre-hire requisition and any related transaction on Employee Central such as transfer, promotion & data change.
•    Initiate transfer, promotions, compensation change, change of reporting manager and any data change within the Job Information structure.
•    Approve & prepare employee admin request of NOC, salary transfer & salary certificate.
•    Performs routine updates to employee/job information and system functions, such as rules and workflows.

Payroll Operations
•    Responsible for the overall payroll administration including checking of all transactions or entries related to employees promotions, transfers, payments and deductions.
•    Check and validate documents received from HCBP of related employee’s information entered in the system to maintain accurate and correct data such as the new joiners offer Letter to validate Salary Details, Travel Sector, Leave Eligibility and the employee’s Promotion, Transfers or Salary Change Letter. 
•    To check, verify and confirm all unpaid and excess leave deductions during payroll review.
•    Ensure that all approved employee’s request such as salary advances to new joiners, house rent advance & loan, school fee reimbursements, overtime payout and other employee related payment or deductions are paid or deducted from employees every pay period.
•    Check and review monthly payroll reports efficiently and accurately.
•    Manage the process of actual final settlements for leavers and communicate to employee for sign-off.
•    Attend employees' queries through HCBP regarding payroll, leave calculation, and any F&F issues.
•    Maintains payroll records in accordance with company guidelines and/or regulatory requirements.
•    Supports and compiles documentation for internal and external audit requests.
•    Prepare payroll report as required.

Functional/Technical Competencies:

•    A high level of confidentiality
•    Excellent interpersonal and customer facing skills
•    The flexibility and willingness to learn
•    The ability to work accurately, with attention to details
•    Strong interpersonal (verbal and written) communication skills
•    Knowledge of laws and government regulations for country location of work
•    Reliable, responsible, and dependable, and fulfilling obligations
•    Willingness to take on responsibilities and challenges
•    Accept criticism and deal calmly and effectively with high stress situations
•    Establish and maintain personally challenging achievement goals 

Personal Characteristics and Required Background:

Minimum Qualifications/education
•    Bachelor’s Degree in Business Administration or Finance
Minimum experience
•    0-2 years' of related experience, experience in the payroll function
Skills
•    Result oriented
•    Highly organized with strong multitasking skills
•    High attention to detail