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Payroll Associate

Date: 08-Jun-2021

Location: EG

Company: Majid Al Futtaim

Company: Majid Al Futtaim Global Solutions

Dept: HCDX - Employee Digital Experience

Location: Cairo, Egypt

JOB ROLE DESCRIPTION

 

Title:

Job Category:

 

Payroll Associate

Associate

Role Holder (if currently filled):

Role Archetype

Vacant

Individual Contributor

Division/Department

Career Level

GS – Human Capital - HCDX

Customer Ambassador

Reporting to

Location

Sr. HC Operations Manager

Egypt

Supervising (if applicable):

Date of last revision

NA

March 2021

       

 

Role Purpose:

       The Payroll Associate will manage the day-to-day operations of the Human Capital Information System related payroll a      activities and initiatives associated with employee request and benefits. Provide comprehensive support to ensure                     pa    payroll service delivery for assigned clients.

Role Details – Key Responsibilities and Accountabilities:

 

System Operations

  • Responsible for creating position ids for pre-hire requisition and any related transaction on Employee Central such as transfer, promotion & data change.
  • Initiate transfer, promotions, compensation change, change of reporting manager and any data change within the Job Information structure.
  • Approve & prepare employee admin request of NOC, salary transfer & salary certificate.
  • Performs routine updates to employee/job information and system functions, such as rules and workflows.

 

Payroll Operations

  • Responsible for the overall payroll administration including checking of all transactions or entries related to        employees’ promotions, transfers, payments and deductions.
  • Check and validate documents received from HCBP of related employee’s information entered in the system to maintain accurate and correct data such as the new joiners offer Letter to validate Salary Details, Travel Sector, Leave Eligibility and the employee’s Promotion, Transfers or Salary Change Letter.
  • To check, verify and confirm all unpaid and excess leave deductions during payroll review.
  • Ensure that all approved employee’s request such as salary advances to new joiners, house rent advance & loan, school fee reimbursements, overtime payout and other employee related payment or deductions are paid or deducted from employees every pay period.
  • Check and review monthly payroll reports efficiently and accurately.
    • Manage the process of actual final settlements for leavers and communicate to employee for sign-off.
    • Attend employees' queries through HCBP regarding payroll, leave calculation, and any F&F issues.
    • Maintains payroll records in accordance with company guidelines and/or regulatory requirements.
    • Supports and compiles documentation for internal and external audit requests.
    • Prepare payroll report as required

Definition of Success

  • Accurate and timely payroll processing
  • Policies are well communicated and implemented throughout the company

Functional/Technical Competencies

  • A high level of confidentiality
  • Excellent interpersonal and customer facing skills
  • The flexibility and willingness to learn
  • The ability to work accurately, with attention to details
  • Strong interpersonal (verbal and written) communication skills
  • Knowledge of laws and government regulations for country location of work
  • Reliable, responsible, and dependable, and fulfilling obligations
  • Willingness to take on responsibilities and challenges
  • Accept criticism and deal calmly and effectively with high stress situations
  • Establish and maintain personally challenging achievement goals

Personal Characteristics and Required Background:

 

Minimum Qualifications/education

  • Bachelor’s Degree in Business Administration or Finance

Minimum experience

  • 0-2 years of related experience, experience in the payroll function

Skills

  • Result oriented
  • Highly organized with strong multitasking skills
  • High attention to details

 

Signature of Job Holder:

 

Approved By

 

Head of Division/Department/Sec:

 

Haissam El Ferkh

 

Head of Human Capital:

 

Nathalie Bassil