Marketing Coordinator

Date: 4 Jul 2024

Location: AE

Company: Majid Al Futtaim

Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 45,000 team members in 17 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

Role Purpose:

To effectively coordinate and facilitate the day-to-day operations of the Marketing department including Reporting, handling mails and correspondence both internal and external and assisting the Marketing team in general administration.

Role Details – Key Responsibilities and Accountabilities:

Budgeting, Reporting & General Administration Work.

  • Prepare any related correspondence to assist the Marketing Manager, ensure to maintain an accurate filing system for follow up, record and tracking purposes in line with the Audit requirements and as per Department’s policies and procedures.
  • Issuance of weekly and monthly reports on footfall and sales analysis, budget and forecast and other reports as requested by the management.
  • Prepare Marketing LPOs, PRs and liaise with SMBU Finance function and Marketing Administrators to ensure accurate tracking and follow up.
  • Maintain accurate records for all marketing expenditures.
  • Co-ordinate with Marketing Team with respect to all third-party suppliers and Retailers on day-to-day Marketing activities, including administration of all correspondences both verbal and written, ensuring that it is all checked to meet with the quality and professional standard of the company. 
  • Organize storage area for the Marketing Department & keep track of all inventories.
  • Follow up with all agencies (ad agencies, social media agencies, PR agencies etc.) on key deliverables, end of month reports and financial settlements.
  • Provide all necessary data / reports on a periodic basis pertaining to marketing activities to the Manager Marketing for review, resolutions of issues and prompt decision making.
  • Support with suppliers briefing for events, activations & ongoing requests.
  • Support in the preparation of  the campaigns pre & post events in timely manner with the assistance of the asset leads associate manager
  • Support with the execution Marketing Event, activations and Government’s activities in the mall.
  • Work closely with the Media and Promotions Team for the booking of the mall common areas for Marketing activities and events and in-mall branding.
  • Follow up on the promotion redemption process at the customer Service Desks and maintain the appropriate records for prize submission and redemption reports.
  • Ensure campaigns permit issuing & closing requirements are done in appropriate manner in line with the department policies & procedures.
  • Maintain records of the sponsorship revenues and payments/receivables in addition
  • Be the champion of great moments by introducing unique marketing initiatives & events to amplify the brand positioning in the market.
  • Work closely with the digital team to activate the mall social media pages.
  • Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HC Policies and Procedures always.
  • Events & Activations Management
  • Data Analysis
  • Stakeholder Management
  • Reporting & Budgeting

Personal Characteristics and Required Background:

Minimum Qualifications/education

Bachelor’s Degree in business administration

Minimum experience

1-2 years’ experience