Mall Administrator

Majid Al Futtaim Properties invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, and Hospitality pioneer across the Middle East, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

Role Purpose:

The position is responsible to manage all related administrative tasks to ensure smooth day to day functioning of the assigned asset and to report it to the management on a timely basis.

Key Responsibilities & Accountabilities:

• Outlines specific responsibilities of the role including some specific tasks to illustrate expectations and scope of activity.

• Follow up on supplier's registration on the system, PO issuance before fact service delivery and order receiving.

• Attending all meetings with the Mall Manager and writing meeting minutes.

• Follow up on service delivery and purchase orders receiving month by month.

• Process the storage renewal on time.

• Collect the Storage payment on time.

• Enter all storages on the system on time.

• Database Management (reports, certificates, letters, LPO's…); there should be no issues reported in case Internal Audit and/or noticed by the Line manager.

• To assist Operation team members with tenant communication, administration and daily Operation requirement. Save soft documents / scanned docs if required to the shared filing system.

• Follow up on the penalties placed by the operations team on time and to communicate with finance team all penalties notification and collection on timely manner.

Minimum Qualifications:

• 1-2 years' of experience in similar administrative role.
• Advanced MS Word, Excel and PowerPoint experience
• Good written & oral English communication skills 

Required Education:

• Bachelor's degree of Business Administration or any related field.

Behavioral Competencies

• Organizational skills
• Team building perspective
• Go getter attitude