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Office Coordinator

Date: 25-May-2023

Location: Dubai, AE

Company: Majid Al Futtaim


Responsible for managing the Dubai Managing Director’s office, sustaining and reviewing standards for administration and secretarial support throughout Tilal Al Ghaf’s Development team.


Role Details – Key Responsibilities and Accountabilities:

  • Sorts incoming and outgoing mail and handles routine correspondence independently.
  • Handles administrative duties via taking dictation, typing, retrieving information, filing and performing self-correspondence.
  • Arranges appointments and organizing meetings for the Dubai Managing Director.
  • Arranges travel itinerary, travel arrangements and hotel bookings for the team.
  • Ensures smooth and efficient functioning of the office by providing necessary equipment, stationery materials, company cars, drivers, pantry supplies and meeting rooms.
  • Keeps track of leave records of the Project’s staff.
  • Greets and screens visitors and telephone calls.
  • Keeps sensitive material in confidence when requested.
  • Observes and implements established policies and procedures.
  • Ensures that all documents, letters, reports, presentations, internal notes and KPI’s are prepared, collected and combined as per agreed timeline and quality
  • Ensures that all tasks requested by the Dubai Managing Director are followed-up on by the concerned departments.
  • Raises i-expense, purchase requisitions and PO’s on Oracle.
  • Coordinates staff onboarding, offboarding and inductions.
  • Organizes events and celebrations as and when required.
  • Handles other jobs assigned from time to time (liaising with the team on various ad-hoc daily assignments/tasks).



  • University degree
  • A pleasant, presentable personality with an honest, open, warm character and manners
  • A minimum of 5 years’ experience with an excellent past record
  • Smart appearance and demeanor.
  • Self-confident, self-reliant and a self-starter
  • Excellent communication and presentation skills both written and oral in English and Arabic
  • Energetic / high work ethic
  • Resourceful