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Government Relations Administrator

Date: 23-Sep-2021

Location: Dubai, AE

Company: Majid Al Futtaim

Title: Government Relations Administrator (Temporary Contract)

Division/Department: Human Capital / Government Relations

Reporting to: Manager, Government Relations

Location: Dubai, UAE


Role Purpose:

Ensure the delivery of request on a timely manner and carefully coordinate the day-to-day administration task & transactions entered into the Government Relations.

Role Details – Key Responsibilities and Accountabilities:

  • Direct point of contact on all queries on DNRD, MOL, EID concerning MAFP employee’s visas, labor cards & contracts & Emirates ID and registration with the Pension Fund of the UAE & GCC National employees
    • Monitoring, coordinate, organize and remind all MAFP employees and new joiners on their visa, labor card and EID issuance and expiration date, including respective family and other household members.
    • Coordinate and organize the application of Government formalities for employees including the visa request of MAF companies outside UAE.
    • Manage, organize and safekeeping of Employee’s passport.
    • First point of contact for MAFP employees concerning visa requirements other country’s embassy and consulates on company’s executives’ business trips.
    • Assist in implementing new rules set by DNRD, MOL & EID as well as organizing the department’s policies and procedures.
    • Issue NOC letters to employees for various purposes as required.
    • Generates list of staff with expiration due date within 2 months & advised each employee to submit documents required for visa renewal & follow up continuously till the end. Issue photocopies of passports after visas have been stamped to relevant HC/Dept.
    • Update HC with current rules and changes in processes or procedures if any & respond on any other GR related queries.
  • GR related Administration:
  • Communicate and provide information by relevant methods internally to assist and enable the GR department’s effective function and efficient service to fully deliver the request.
  • Maintaining the department online application system
  • File Management of department systems shared folder data base as well as physical file management.
  • Set and organize a smooth flow of document for proper tracking of all requests and document handling of the department.
  • Equally distribute and assign task to concern GR officer, ensure accurate documentation and workflow process for submitted applications.
  • Preparation of Government Relations report on quarterly basis.


Disclaimer: This role description reflects the general details considered necessary to describe the principal responsibilities of the role identified and shall not be construed as an exhaustive description of all the work requirements inherent to success in the role.


Functional/Technical Competencies

REQUIRED: Proficiency in Arabic and English Languages

REQUIRED: Strong familiarity with Microsoft Office

Required Background:


Minimum experience

  • Experience as an administrator is a plus


Minimum Qualifications/education

  • Secretarial Diploma and/or in Office Administration.