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Executive Assistant

Date: 06-Aug-2019

Location: Dubai, AE

Company: Majid Al Futtaim

Role Details – Key Responsibilities and Accountabilities:

 

The executive assistant for the CFO performs a variety of executive administrative responsibilities including coordinating the activities of the Board Meetings in addition to all items related to CFO area to be included in the Board pack, managing special projects/workshops, arranging extensive travel and meetings and taking minutes of meetings for the CFO. The executive assistant handles a variety of complex and confidential situations.

Disclaimer: This role description reflects the general details considered necessary to describe the principal responsibilities of the role identified and shall not be construed as an exhaustive description of all the work requirements inherent to success in the role.

 

Other Context (if applicable):

 

  • Prepare Board presentations and approvals
  • Conduct research and analyse data to prepare reports, documents and presentations when required
  • Work closely with the Executive Board members and CFO direct reports, schedules conference calls/video conferences
  • Drafts correspondence and announcements
  • Review and control of incoming and outgoing correspondence and follow-up on commitments
  • Schedule and organize complex activities including travel arrangements, meetings, department activities, appointments and calendars
  • Check all documents for CFO signature as per internal process requirements
  • Attend meetings, record and distribute minutes of meetings
  • Arrange and coordinate meetings and events (including meet and greet guests).

Functional/Technical Competencies

 

  • Ability to manage multiple projects simultaneously
  • Ability to work well in a fast-paced environment without direct supervision
  • Excellent interpersonal and communications skills (verbal and written)
  • Excellent Microsoft skills including ability to use advanced formatting with Microsoft Word, Microsoft Excel, Adobe Acrobat and Microsoft PowerPoint
  • Ability to use Microsoft Outlook scheduling functions
  • Ability to work independently and within a team on special projects (acting as project manager)
  • Ability to make decisions
  • Demonstrated ability to think “outside the box” by making recommendations for improvements to processes and tools
  • Willingness to accept high level of responsibility for own actions
  • Skill in organizing resources and establishing priorities

 

Personal Characteristics and Required Background:

 

  • BS degree or equivalent in a relevant discipline
  • Professional secretarial certification is an advantage
  • Arabic speaker
  • 5-7 years assistant/ secretary background min 3 years executive level support, experience in finance area is preferred