Customer Service Officer, UAE National, Dubai

Role Description:

• Division / Department: Shopping Malls
• Reporting to: Manager, Customer Service
• Level: Officer

Role Purpose:

The position is responsible for supporting overall execution and delivery of the bespoke Customer Service program in a specific MAF Mall. Mainly responsible for the day-to-day smooth operations of the Customer Service Information Desk, ensuring that all customer service-related activities are carried out in accordance with the process and procedures, and the services provided are of the highest-level standards to ensure effortless, unforgettable, and sensorial customer experience. 

Role Details – Key Responsibilities and Accountabilities:

1. Maintain up to date knowledge of the SMBU operating assets (shopping centre’s) services, amenities/facilities, stores/locations, mall layout and any on-going/upcoming promotional activities, to ensure a smooth day to day functioning of the Customer Service Info desks.
2. Ensure smooth day to day operations of the Customer Service Information Desk under the direction and guidance of Supervisor and Team leader and in accordance with the established Customer Service processes and procedures.
3. Display a high level of personal grooming and perform duties in official attire at the workplace in accordance with the company’s established grooming / professional attire standards to promote Majid Al Futtaim Properties’ image.
4. Assist the customers at the Information Desk by providing clear directions, information on on-going / upcoming mall promotional events / activities, answering to queries (both on the phone or in person) and performing other shopping malls specific duties as assigned. Ensure to maintain a positive, polite, and professional attitude all the times for serving each customer in order to create an unforgettable customer experience. 
5. Handle and resolve all customer complaints received in accordance with the established Customer Service policies and procedures with the utmost courtesy and professionalism and as per established Customer Service guidelines / procedures within agreed SLA. This includes all complaints received - in-person/online/digital/call centre. Escalate necessary customer complaints to the Customer Service team leader/Supervisor or relevant stakeholders for resolution.
6. Have a professional relationship with tenants and retails, to ensure smooth operation and solving all complaints received from customers. Also coordinate with tenants to escalate all related issues with right stake holders including security, maintenance, and other concerned departments.
7. Responsible for maintaining accurate inventory levels and strictly following all related SMBU Finance procedures. Ensure that any discrepancies e.g. faulty equipment or any supplies that are running low is immediately report to Customer Service Supervisor/ Team Leader for resolution / replenishment.
8. Responsible to execute Gift Card program in the assigned operating assets and ensure that all payment handling by the Customer Service Team is in accordance with the prescribed policies and procedures.
9. Assist the Shopping Malls customers in performing the necessary procedures for services like car cleaning and valet services, gift wrapping, stroller rental, wheelchair, gift card sales, loyalty program, etc. In-addition facilitate the customers in the event of Lost and Found function e.g. personal items, lost children etc. Ensure that all Lost and Found formalities are fully complied with the established Customer Service policies and procedures and well communicated to tenants/ customers.
10. Ensure that the assigned Shopping Malls always “looks its best” in terms of cleanliness and report any problems or concerns immediately to the Customer Service Supervisor/Team Leader for a timely resolution.
11. Facilitate SMBU Marketing in smooth running of mall promotions and events and actively promote the promotional activities to the customers.
12. Assist the Customer Service Supervisor/Team Leader in maintaining accurate and up to date in-mall directories, retailer manual and contact details of all Tenants in the assigned Shopping Malls. 
13. Build and maintain a positive and congenial Tenant Relations (with new / existing) and others such as government and community groups to enhance the MAFP’s image.
14. Provide all necessary data/reports on a periodic basis pertaining to Customer Service to the Customer Service Supervisor/Team Leader for their review and prompt decision making.
15. Ensure compliance with the company’s business unit Code of Conduct, departmental policies and Human Capital Policies and procedures at all times.
16. Be the advocate and ambassador of aligning and cascading the company values across the business unit and ensure that relevant team adhered to and exhibit the same all the time.

Personal Characteristics and Required Background:

Minimum Qualifications/education

• Bachelor’s Degree in any field

Minimum experience

• 2+ years’ work experience in Customer Service field in a reputed shopping Centre, luxury Hotel industry in GCC or abroad.
• For internal MAF Candidates, 1+ years’ work experience in current position.