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Buying Coordinator

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Date: 18-Jan-2023

Location: Dubai, AE

Company: Majid Al Futtaim

Majid Al Futtaim Lifestyle invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

Role Purpose:

The Buying Coordinator is responsible for supporting the Buying teams in the compilation and collation of necessary merchandising information.

Responsibilities will include, but will not be limited to the following:

Operations

Financial & Standards

Customer
  • Prepare the buying files for the buyers to complete their buying orders.
  • Check the order confirmation against the initial order and highlight any variance or discrepancy to the buyer.
  • Enriching the item data and item description to improve the online experience
  • Link the photos received from the brand to the item codes to save on the photo-shooting cost and training materials.
  • Create vendors for all the brands and suppliers
  • Support the buyers in consolidating the Training materials required for Stores, App, MKT and VM team.
  • Propose re-orders to the buyer providing all information to relevant parties in the planning and supply chain.
  • Prepare a recap on the total amount spent per category/department/brand/season Vs the approved OTB and highlight any variance to the buyer.
  • Support the buyer in analyzing the brand performance at an item level, ahead of the buying season
  • Prepare and analyze the loss of sales per brand before any seasonal buying.
  • Ensure the intake margin of the delivered goods, and the pricing is as per the agreed conditions.
  • Ensure timely deliveries and smooth flow of merchandise to stores
  • Support the buyers in the retail price analysis Vs the competition
  • Contribute and support the business in achieving the Dare Today, Change Tomorrow sustainability strategy.
  • Provide exemplary customer service to the Planning & Merchandising teams, providing relevant and timely information for sound business decisions.
  • Maintain strong professional relationships with regulatory bodies to ensure regular updates on any shifts and changes that may impact business.

 

KPIs
  • Accurate and appropriate data input
  • Accurate collation of data and reports
  • Timely dissemination of relevant regulatory information
  • Sustainability Initiatives

Functional / Technical Competencies
  • Computer literacy in Microsoft Office including Word, PowerPoint & Excel
  • Detail oriented
  • Effective communication skills

Behavioural Competencies
  • Leads the Way – Is able to prioritize work based on urgency and impact. Is able to communicate objectives in a clear manner. Reaches out to colleagues for support as and when needed to ensure timely delivery of objectives. Takes initiative to create positive energy. Enthusiastic about new challenges.
  • Drives Impact – Is able to identify key pieces of information required for delivery of work. Identifies areas of risk within own role. Understands when things are urgent. Takes ownership and escalates where required in a timely manner.
  • Thinks Customer – Actively listens and demonstrates understanding for customer’s stated and unstated expectations, and understands what is needed to deliver on expectations. Delivers value and quality to the customer. Understands “customer first” mindset.
  • Thinks Group – Understands how and where own role / work fits in the overall company. Demonstrates willingness and ability to collaborate. Actively achieves targets. Communicates well with colleagues. Listens attentively. Does not shy away from collaborating.
  • Develops Talent – Suggests ways of improving efficiency. Spends time learning and improving. Regularly seeks feedback. Responds honestly to difficult questions and gives relevant feedback when required.
  • Fosters Innovation – Does not hesitate to share new ideas. Is curious and takes inspiration from best practices. Demonstrates creativity in day to day work.

Qualifications & Experience

Qualifications / Education

  • High school certification

 

Experience

  • 2-4 years of relevant experience
  • Experience in Planning & Merchandising is an added advantage